What is Zoom and how does it work? Plus tips and tricks - Why use video?
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Free Sign up - Zoom.How to use Zoom: 10 tips and tricks for better video meetings
Free account holders don't have access to the Zoom API. If you run a lot of meetings—for example, with clients—but don't have an assistant, you might want to connect your scheduling app, Zoom, and your calendar. Whenever someone books an appointment in a scheduling app, for example, Zapier can automatically create a new Zoom meeting and add it to whatever app you use for your personal calendar.
Here are some pre-built Zaps to power this workflow, but you can create a Zap with whatever apps you use. To make this automation even more powerful, you can add a step that shares the meeting details with your team via a chat app like Slack.
We use this automation all the time here at Zapier—any time a new team meeting in Zoom kicks off, the Zoom link gets posted to the appropriate channel in Slack automatically. For weekly meetings, monthly check-ins, and other regularly-scheduled calls, Zoom lets you create a recurring meeting. There are two benefits to using this setting. First, it lets you lock in all the call settings you want once and have them be in place every time you meet. Second, recurring calls use the same join URL each time, so you never have to send a fresh one to attendees.
Additionally, if you meet with the same group regularly but not on a regular schedule, you can choose an option called No Fixed Time, which lets you use the same settings and meeting ID over and over with the same group, no matter when you get together.
This option is popular with educational groups who use Zoom as their virtual classroom. How you do this will depend on which platform you're using, but you can refer to Zoom's documentation for setting up your recurring meeting. Fair warning that for any recurring meeting, you cannot schedule it with your Personal Meeting ID also called PMI in Zoom; it's a virtual private meeting space for you, and the link never changes. Also, know that all recurring meeting IDs expire after one year, so you'll have to generate a new one then.
Say you're using Zoom to hold a mandatory event, like a university lecture or a safety training session. You probably want to know who attends. You can get that information from a report once the meeting is finished.
Look for Usage Reports, and then click Meeting to find the meeting you want, select the report type and date range, and generate the report. Requirements: To generate an attendee list, you need to be the 1 the host of the meeting, 2 in a role with Usage Reports enabled, or 3 an account administrator or owner.
In addition to getting an attendance sheet, you can also gather information from meeting attendees about themselves before they join the call.
For example, you might want to require that attendees provide their name, company affiliation, or industry. To collect this information, first you need to require Registration, an option found in the My Meetings tab of the Zoom web app. Then, you can set up a form that attendees must fill out before they can join the meeting.
For the registration form, Zoom provides standard fields, such as name and company affiliation, that you add using checkboxes. To add new questions or fields, jump over to the tab called Custom Questions. If you're using Zoom to run a digital event like a webinar, however, you might want to let attendees register via a form on your website or an event management app.
Automation is a great way to make sure that everyone who signs up for your webinar is then registered in Zoom. These pre-built Zaps are perfect for getting started:.
You can make this automation even more powerful by making sure that any registrant information you collect is also added to your CRM or email marketing tool, so you can follow up more easily. Requirements: To require attendee information in Zoom, the host must have a Pro account. Additionally, the meeting cannot be your Personal Meeting ID. Zoom lets you record your web conferencing calls as videos, a handy feature for sharing the meeting with people who may have missed it or for reviewing what was said.
When you record, you must choose whether to use the local or cloud option. Local means you store the video file yourself, whether locally on your computer or in another storage space that you provide. With Cloud, which is for paying members only, Zoom stores the video for you in its cloud storage different account types come with different amounts of storage.
One convenience of the cloud option is that people can stream the video in a web browser once it's ready. When creating a video from a conference call, it makes a big difference in the final quality to optimize a few settings in advance.
For example, some calls might be broadcast-style, where only the host appears on screen. In that case, set Zoom to only record the audio and video of the host.
Other calls might be in the style of a collaborative meeting, in which case you want to record everyone. Be sure to explore Zoom's settings at least a few minutes before recording a call.
If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account administrator enable it. If you need to share the recording later, try one of these Zaps to automatically share once the recording has finished. If you record meeting attendees' video or audio, it's common courtesy—and in some places a requirement—to inform them before you do.
Screen sharing allows the host of a call to display whatever's on their screen to everyone else on the call. Annotation tools let all the meeting participants draw and highlight what's on screen, which can be immensely helpful when discussing visual materials, such as mockups, graphic designs, and so forth.
To annotate while viewing someone else's shared screen, select View Option from the top of the Zoom window, and then choose Annotate.
A toolbar appears with all your options for annotating, including text, draw, arrow, and so forth. The presenter can use the save button on the toolbar to capture the complete image with annotations as a screenshot. You can also disable attendee annotation altogether. Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.
For example, you can use the Dropbox Zapp to share the document you've been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects.
The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.
Visit zoom. Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence.
For more info on scheduling meetings in general and all of the meeting settings, see Zoom's FAQ on scheduling meetings. Zoom lets you record calls as videos. You do need permission to do so though.
The meeting host will have to enable recordings in settings. It's worth checking your account settings to make sure recording is enabled before you get started. It's worth noting that Zoom admins can activate recording for everyone, for users or groups. There's more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option. Local means you store the video file yourself on your computer or in another storage area. With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage.
When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud.
If you don't see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded.
When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too. However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature. It's also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app. These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings.
Once there you'll see a "recorded" tab where you can choose the meeting you need then either play the recording or open it. For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page. Find out more about Zoom recordings here. Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise.
In order to activate this, click into the settings, then find the audio options. In there you'll see a drop-down menu with "suppress background noise".
There are varying levels of suppression you can add here. The highest will remove as much as possible, reducing issues with fan noises and dogs barking while the lower levels will still let you play background music on a chilled-out casual call with friends.
If you don't have a perfectly peaceful office to work from then you might find things are a bit noisy and less than professional for your calls. Zoom offers background noise supression in the app or you can use an external solution, such as Krisp. This will give you minutes a month of really solid noise cancellation on Zoom - or indeed any audio application using a microphone.
Like the Nvidia solution above, you just have to install the Krisp app, then select Krisp as your microphone in the app settings. You'll then have clear audio. We've written a detailed guide on how to use Krisp right here. If you want to jazz things up a bit or don't want other people on the Zoom call seeing the awful mess of your home then there's good news as Zoom offers virtual backgrounds.
These are backdrops for your calls that include things like space, cityscapes and ocean-side views too. With Zoom virtual backgrounds, you can also upload an image of anything you want to customise your background. It's available for both iPhone and desktops. It's fairly easy to get started with Zoom virtual backgrounds. On a Mac or PC, for instance, just open up your Zoom client, click on the "Setup" icon on the corner, and select "Virtual Background" in the side menu. Zoom provides a few virtual backgrounds.
Click on the one you'd like to use. I would still use this amazing app. I have some recommendations for this app. I think when the teacher parent tutor etc, is sharing they should have something that can disable kids from writing on the screen.
The next recommendation I have is there should be a button that can say whether or not there can can be a co-host. Those are some things that I think zoom should fix, but other than that I love this app and recommend it to you! Have good day, thanks for reading!
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